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Go/no go; delay notice to all audiences

This communication is one you expect never to use. If it is required—probably because the project is not ready, or maybe because the Change Readiness Assessment recommends it—things are likely to be frantic. Since most such communications require multiple approvals, even though the notice is fairly pro forma, it’s smart to get it done, approved, and settled into a drawer.

The notice is a simple announcement that the launch of the change is delayed—or deferred if the language suits you better. More detail can wait for a subsequent bulletin (if at all) and will not be known this far in advance anyway. It is your choice whether to have one version for all or to prepare versions or each distinct audience. (There is generally no real benefit to customizing this note.)


Please be advised that the intended change of <<project>> scheduled for <<date>>  has been deferred. The project team determined that certain requirements for success were insufficient at this time.

We will provide an update shortly with more detail and remedial plans.

Anyone affected or participating in the change, please stand by for new instructions. Until further notice, the status quo <<specify thing being changed>> will remain.


Project manager (or maybe Project sponsor)


All impacted and/or affected personnel